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Annual Beckman Symposium

2020 Beckman Symposium UPDATE: The health and safety of our program awardees and other Symposium guests is extremely important to us. We have been following recent developments related to COVID-19, and the situation continues to evolve daily. Because of this, we will be delaying registration (including travel and hotel bookings) for the 2020 Beckman Symposium. Please continue to SAVE THE DATE for the Symposium on August 6-8, 2020, as we plan to continue with hosting this annual event, possibly as our first Beckman Virtual Symposium. We will send updates in the coming weeks as we gain a better understanding of the impact of the virus. Thank you for your patience and support, and we hope that everyone stays healthy!

The Beckman Symposium is a three-day event where Program Awardees present their newest research findings as poster or oral presentations. Attendees are given opportunities to network, learn about a broad range of research topics from their peers, and discuss career tips with invited experts from academia and industry.

  • See the slideshow recap video from last year's Symposium here.

Each guest will be granted access to a free, official event app that will allow you to:

  • View the full event agenda
  • Get presentation documents
  • Preview speaker bios
  • Access event location maps and SNA airport-hotel shuttle information

The access link and code for the app will be sent to each Symposium guest via email two weeks prior to Symposium.

**Beginning Oct. 1, 2020, if you plan to use your state-issued ID or license to fly within the U.S., it must be REAL ID compliant. Learn more here.**

General Air Travel Policy: All airline reservations MUST be secured through the Arnold and Mabel Beckman Foundation's travel agent, Segale Travel Service, by the date(s) specified in email communication from the Foundation. Travel arrangements made after the specified date(s) cannot be accommodated. Airline tickets secured by any other means are not reimbursable.

Only the most direct and reasonable round-trip coach fare to the Orange County/Los Angeles area will be paid for unless prior approval is given by the Arnold and Mabel Beckman Foundation. All airline tickets will be purchased on a non-refundable basis.

If you must fly into LAX, Segale Travel Service will arrange for a Lyft to Hotel Irvine and it will be paid for by the Foundation. You must indicate your need for this service to Segale at the time you confirm travel, as your Lyft account email will be required.

Travel Cancellation: If you need to cancel your Symposium-related travel, please email Segale and contact the Symposium Coordinator at the Foundation to process this change request. If cancellation should be necessary prior to the trip, participant will be responsible for reimbursing the Foundation for the amount of the ticket.

  • View our Family + Disability Accommodations here.

Segale Travel Service will only book travel for those guests who have been pre-approved by the Foundation. (If you have not received an invitation to attend Symposium, you may not book travel.) When booking, please have the following information ready: Name, program affiliation, institution name, cell phone, email address, date of arrival and departure, any notes on allergies, dietary needs and preferences.

NOTE: Regardless of travel method, all participants are asked to contact Segale as they are also collecting event-related information. Please notify Segale if you are unable to attend.

The Arnold and Mabel Beckman Foundation is committed to providing a safe, productive, and welcoming environment for all participants, guests, and Foundation staff at our offices and sponsored events. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, Foundation staff, service providers, and others are expected to abide by the Code of Conduct. As a participant at the Foundation’s event, you will be spending time with other Foundation awardees, colleagues in your field, distinguished scientists from across the United States, and other guests of the Foundation. The guidelines are intended to ensure that all participants have a pleasant and productive event, free from disruptions.

  • View the Code of Conduct here.

The weather in Southern California is typically sunny and dry. The U.S. National Weather Service forecasts temperatures from the mid 80's to the 90's for Orange County in August.

Dress for the symposium is business attire.

For your “free time,” California dress is very casual (i.e. sundresses, shorts, short-sleeved shirts). A light sweater/jacket may be necessary in the evening. If you choose to participate in the optional Beach Bus excursion on the last evening of Symposium, you may wish to also pack a bathing suit, flip flops, and beach towel.

The Foundation will make hotel accommodations for invited individuals at Hotel Irvine for the duration of Foundation business only. Hotel accommodations are secured under the participant's last name. At the time of check-in, you will be asked for a credit card for any incidentals. Once your room has been reserved for the dates requested, please stay in the hotel on those dates, as the hotel may charge a fee for early check-out or no-show. If you know a few days prior to the trip that you will not be staying the entire time that was originally reserved for you, please notify the Foundation at [email protected] immediately. It will be your responsibility to reimburse the Foundation for any charges incurred for no-shows or early check-out.

Extended hotel charges for personal reasons (i.e. extended stay, in-room movies, Internet services, mini bar, etc.) are the responsibility of the individual and will not be reimbursed by the Foundation. Accompanying spouses and other family members are welcome to stay at the hotel; however, if additional accommodations are required they must be paid for by the participant. Additional costs incurred by the guest(s) (i.e. in-room movies, meals, laundry, etc.) are their responsibility.

Hotel Irvine - 17900 Jamboree Road, Irvine, CA 92614; 949.230.4452

Hotel Shuttle from Orange County Airport (SNA) to Hotel Irvine: The complimentary Shuttle service to Hotel Irvine from the SNA Airport can be found every 30 minutes on the :15 and :45 mark of each hour at Ground Transportation (between A and B), latest pick up is at 11:45 p.m.

Hotel Shuttle from Hotel Irvine to Orange County (SNA) Airport: The complimentary shuttle from Hotel Irvine to SNA Airport can be found at the front of Hotel Irvine every 30 minutes on the :30 and :00 mark of each hour.

Transportation (Lyft) to/from Los Angeles/LAX: A Lyft service to/from this airport can be coordinated/paid for by the Foundation. Ask Segale Travel Service to make this transportation arrangement when you are booking your travel, as you will need to provide the email address associated with your Lyft account.

Local to the area – Personal Car: Participants local to the area and using their personal car for transportation must contact Segale Travel to confirm hotel accommodations and reserve a parking pass for your stay at Hotel Irvine. Passes will be distributed with name tags at registration.

Transport to/from Hotel Irvine to Beckman Center: Travel to/from Hotel Irvine and the Beckman Center is provided by Best Transportation and will pick up participants outside of “Eats” restaurant at Hotel Irvine.

Arnold and Mabel Beckman Center of the National Academies of Sciences and Engineering - 100 Academy, Irvine, CA 92617; 949.721.2200

  • PARKING: If you are driving to the Symposium, self-parking at Hotel Irvine is covered by the Foundation. Please reserve a parking pass with Segale when confirming travel and a self-park voucher will be provided for you at Symposium. Parking at Beckman Center is free.

The Foundation will not reimburse for any personal expenses incurred by the participant or guest unless specifically stated. Non-reimbursable expenses include, but are not limited to, the following:

Baggage fees, ground transportation of any kind, Internet service, barber shop and hairdresser services, toiletries, child care, pet care, athletic facilities, newspapers, meals not provided by the Foundation during the symposium, social activities during off-time from the Foundation scheduled events, any other miscellaneous expenses.

PLEASE NOTE: Beckman Scholars, Beckman Young Investigators, Arnold O. Beckman Postdoctoral Fellows may use some of their allotted award monies to cover additional expenses associated with attending the Beckman Symposium. See your institution’s contact regarding reimbursement. The Foundation does not process reimbursement.

In cases of uncertainty or the need for policy clarification, consult with the Foundation contact at [email protected] or by phone at 949.721.2228 prior to incurring the expense.

We plan to feed you! Dinner for Day 1, and all meals for Day 2 will be held at Hotel Irvine. Breakfast and lunch on Day 3 will be provided at the Beckman Center; participants are on their own for Dinner on Day 3.

Food Allergies, Dietary Needs and Preferences: All food allergies, dietary needs and/or preferences (including Kosher meal service, vegan, vegetarian, pescatarian, gluten-free) MUST be indicated to Segale when confirming travel.

For awardees asked to participate in the poster presentations at Symposium, please prepare and bring with you:

  • A poster of your Beckman funded research with dimensions up to, but not exceeding, 4' x 4' (48 inches x 48 inches).

- Include your name, research title, and institution

- Include the Arnold and Mabel Beckman Foundation logo

  • Optional: You may bring 1-page handouts regarding your research to be distributed during poster presentations

The poster presentations take place over two sessions. You will be assigned to present on either Day 1 or Day 2. Poster presentation schedules will be announced on the Beckman Symposium Event App (Whova) and additional details will be provided prior to the event. You will be expected to stand at your poster during your assigned poster presentation session in order to engage in discussion about your research.

Upon arriving at Symposium, please hang your poster on the easels provided and utilize your assigned space only. All posters should be displayed upon arrival, regardless of presentation day assignment, and will remain up for both sessions. Please note: Each easel will accommodate two posters side-by-side as long as each poster is sized to meet the 4' x 4' guideline. Look for your poster assignment number in the bottom left or right corner of the easel; this represents the side of the easel assigned to you for use. Do not hang your poster in the center of the easel. Push pins are provided for your convenience.

**At the end of the poster presentations on Day 2, all posters must be removed before dinner. Any posters still left hanging at 8:45pm will be discarded.

Tips and resources: You can choose to print your poster on either paper or fabric. If your institution does not have its own printer, consider using a local printer, FedEx, or Staples. If you would like to print your poster on fabric, you may wish to visit sites like Spoonflower or Research Posters to learn more about options available to you.

Attention Beckman Scholars attending Symposium for the FIRST time: You will not be presenting a poster at this Symposium. When you return to Symposium for the second time, you will prepare and present your poster.

On the last evening of Symposium, the Foundation will provide transportation to Balboa Island/Newport Beach. This is a first come/first served optional trip and participants will have to arrange their own return trip via Uber/Lyft/Taxi. Reimbursements will not be honored.

First time visiting the area? Our favorite spots include:

  • Sugar n' Spice - a Balboa classic serving up the original frozen banana since 1945. A trip to Balboa isn't complete without a frozen banana (banana dipped in chocolate and your favorite toppings), Balboa Bar (chocolate or vanilla soft serve dipped in chocolate and toppings), or a frozen cheesecake or tiramisu-on-a-stick! Open 7 days a week from 10am-10pm, 310 Marine Avenue, Balboa Island, CA 92662
  • Stag Bar + Kitchen - For great food, drinks, and a wide variety of beer options, check out Stag Bar + Kitchen! One of the oldest bars in Orange County, Stag was established in 1908 and it's rumored that beer was brewed and sold upstairs during prohibition. Food is served until 11pm, but the bar is open till 2am. Hours vary, 121 McFadden Place, Newport Beach, CA 92663

Accompanying spouses, guests, and other family members are welcome to stay at the hotel; however, if additional accommodations are required they must be paid for by the participant. Due to space limitations, spouses/guests are not invited to attend or participate in Symposium events.

To access earthquake information, please visit the Earthquake Country Alliance.

By registering and attending the Beckman Symposium, participants acknowledge that photographs and/or videos may be taken by our staff and/or contracted photographers at any time. Furthermore, participants grant the Arnold and Mabel Beckman Foundation permission to use photographs and/or video of their likeness in any type of media, including websites and print publications, without compensation or reward.